From calling the meeting to the time of adjournment when the time is up, executing the perfect board meeting requires a certain amount of intentionality that makes a big difference. If attendees feel that their time and expertise are respected, the more engaged they will be in the outcome of each meeting. Here are some tips to assist you in your journey to success.
Start the meeting on Time
Don’t overbook your board meetings, especially if they’re in person – you don’t want attendees to be distracted or feeling like they are wasting their time. It also helps to give your attendees an opportunity to review the board deck and other materials ahead of time whether it’s a complete board deck or a more digestible memo/Notion doc.
Follow the Agenda
A well-structured structure is the best way to ensure any board meeting is productive. It is essential not to add new items to the agenda before the meeting, and to insist that attendees read the materials prior to the meeting, and to establish expectations for each item on the agenda based on the length of time that it needs to be discussed. This will ensure that the board meeting stays clear and avoid diverging discussions.
Check that each agenda item has an end purpose that is clearly stated – is it to obtain information, obtain consensus or arrive at a decision? This will help keep the meeting productive, so that you can focus on the most important issues and avoid tangents. Also, the distribution of minutes of the board within 24 hours of each meeting will help reinforce the decisions made and ensure that actions are taken swiftly and http://boardmanagers.net/how-to-run-the-perfect-board-meeting effectively.
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