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Board meeting tools streamline governance processes, allowing board members to concentrate on strategic decision-making. They can be utilized on-premises or linked here in the cloud and provide simple user interfaces to board members at different levels of technical expertise. They also provide security and data privacy through features such as two-factor authentication, file encryption and document revision tracking. Moreover, they promote paperless meetings, which can increase the company’s environmental responsibility and efficiency.

Alongside reducing the amount of time spent in meetings These tools also cut down on the number of tasks that board secretaries have to manage. For instance, they can now quickly create agendas using an easy-to-use editor. They can then share it with board members through the portal for board members and track who has already examined it. They can also send status alerts for presenters to confirm their availability and make necessary arrangements. They can also alter agendas that haven’t yet been approved or reviewed with just a single click.

Apart from that they can also provide committee management and facilitate communication with stakeholders via a virtual meeting. They can be used to upload files, and facilitate selective sharing prior to, during, or following the board meeting. They also have task tools that allow directors to delegate specific tasks. The most effective ones have versions optimized for desktops tablets, desktops, and mobile devices so that board directors can use them wherever they are. They can also get information about meetings coming up and schedule them using the calendar tool, or book ad-hoc gatherings.